Is PII legally protected?

Contents show

In the United States, the protection of personally identifiable information is not governed by a single federal statute. Instead, there is a complicated patchwork system that is comprised of laws at the federal and state levels, sector-specific rules, principles of common law, and self-regulatory programs that have been formed by business organizations.

Is PII safeguarded?

The following security policies are specified under DOL internal policy in order to secure personally identifiable information and other sensitive data: The protection of the data that an individual user has access to is the user’s own personal responsibility. Users are required to behave in accordance with the guidelines outlined in relevant System Security Plans, as well as DOL and agency instructions.

Why is PII safeguarded?

It is essential to maintain the confidentiality of PII in order to protect the authenticity of your identity. Thieves can steal your identity by creating phony accounts in your name, starting to build up debt in your name, or even creating a forged passport and selling your identity to a criminal by using just a few pieces of your personal information.

Is PII deemed to be confidential?

Personally Identifiable Information (PII) needs to be handled as Internal Data at the at least, and individual pieces of PII can be labeled as High Risk Data, Sensitive Data, or Confidential Data depending on the context in which they are used. However, this term does not take precedence over the university’s policy regarding FERPA data.

What federal statute safeguards PII?

The section 5 of the Federal Trade Commission Act (FTC Act) is the fundamental federal legislation that protects Americans’ personally identifiable information and forbids actions that are unfair or misleading.

What makes PII and protected PII different from one another?

The term “protected health information” is a subset of “personally identifiable information,” but it refers more explicitly to health information that has been shared with HIPAA-covered businesses. Any information that pertains to the past, present, or future physical or mental health of an individual is considered to be protected health information (PHI). Examples of PHI include medical records, lab reports, and hospital bills.

A PII violation is what?

A breach of personally identifiable information (PII) is defined as “a loss of control, compromise, unauthorized disclosure, unauthorized acquisition, unauthorized access or any similar term referring to situations where persons other than authorized users and for other than the authorized purpose have access or potential access to PII, whether physical or… [and]

IT IS IMPORTANT:  Can I use McAfee VPN on my iPhone?

How can PII be shielded from unauthorized use?

When not in use, keep sensitive personally identifiable information locked up in a desk drawer, a file cabinet, or another secure location. When working with sensitive personally identifiable information, make sure you store it in a secure location to which only authorized personnel will have access. If at all possible, you should steer clear of faxing any sensitive PII.

What health information is not protected?

Employee and student health records Any records addressing employee or student health, such as known allergies, blood type, or disabilities, are not deemed to be PHI. This includes any and all employee and student health data. Wearable devices: The information that is gathered by wearable devices such as heart rate monitors and smartwatches is not protected health information (PHI).

What is PII data, exactly?

Examples of this include a person’s name, address, and phone number. It’s possible that just one of these bits of information isn’t enough to identify a person. However, if they are gathered together, they might be used to identify a specific individual and, as a result, they are considered personal data. Because of this, it is frequently referred to as personally identifiable information, or PII for short.

A PII breach must be reported when?

Within one hour of discovering any cyber-related incident, report it to the United States Computer Emergency Readiness Team (US-CERT) by filling out and submitting the US-CERT report found at This should be done for all cyber-related incidents that involve the actual or suspected breach or compromise of PII.

What is to blame for the majority of PII data breaches?

The 8 Most Common Causes of Data Breach

  • Weak and Stolen Credentials, a.k.a. Passwords.
  • Back Doors, Application Vulnerabilities.
  • Malware.
  • Social Engineering.
  • Too Many Permissions.
  • Insider Threats.
  • Physical Attacks.
  • Improper Configuration, User Error.

How are PII data protected by businesses?

Files containing personally identifiable information should be kept in secured file cabinets, staff should be required to deposit any secure files they are currently working on in a secure area, building access control should be stringent, and PII should be stored in a secure off-site location. When it comes to the safety of your electronic data, you should adhere to industry standards for protecting personally identifiable information (PII).

What types of information must always be protected?

Data Relating to Individuals

Protected health information (PHI) includes things like medical records, laboratory test results, and information about insurance coverage. information pertaining to a student’s education, including enrollment data and transcripts. Information pertaining to one’s finances, including but not limited to credit card numbers, bank account details, tax returns, and credit reports.

Do first names count as PII?

The term “personally identifiable information” (PII), which is also abbreviated as “P4 data,” refers to a specific subset of data that is considered to be especially sensitive. Specifically, PII is defined as “unencrypted electronic information that includes an individual’s first name or initial, and last name, in combination with any one or more of the following:” an individual’s social security number; an individual’s date of birth Identifier for social security purposes (SSN).

What doesn’t violate the HIPAA regulations?

It is not a violation of HIPAA for a company to require you to produce documentation that you have been vaccinated before you are allowed to enter the building. It is not a violation of HIPAA for your employer to require that you have proof of vaccination and that you get vaccinated before you can go to work.

IT IS IMPORTANT:  How can I check the security patch I have?

What types of health information are protected?

All personally identifiable health information is protected under HIPAA. This includes demographic data, medical histories, test results, insurance information, and any other information that is used to identify a patient or offer healthcare services or healthcare coverage.

Which of the following doesn’t constitute PII?

In most cases, information such as business phone numbers, race, religion, gender, workplace, and job titles do not qualify as personally identifiable information (PII).

Which of the following statements is false?

Data that does not include personally identifiable information, sometimes known as “non-PII data,” is data that has been stripped of any identifying characteristics. This information cannot be used to identify a person in any way, including determining their name, social security number, date and place of birth, biometric records, or any of the other things that make up their identity.

What method of sending personal information is the safest?

Sending papers by fax is the safest option available. Email accounts are far more linked than fax machines are currently. In addition, they are mostly unaffected by frauds involving the theft of personal information. Because there are fewer possible entry points into a fax connection, sending sensitive information by fax is one of the safest and most secure methods to communicate.

What three types of data breaches are there?

Data may be stolen in a number of ways, the most common of which are physically, electronically, and through skimming.

Who should you immediately alert to a potential breach of PII?

1. Immediately notifying the Chief Privacy Officer (CPO), Chief, Office of Information Security (OIS), Department of Commerce (DOC) CIRT, and US-CERT of any possible events involving the loss or breach of personally identifiable information (PII) in accordance with reporting standards.

Do bank account numbers qualify as PII?

The term “personally identifiable information,” or PII, refers to any piece of data that carries the possibility of being utilized to identify a specific individual. A full name, a Social Security number, a driver’s license number, a bank account number, a passport number, and an email address are all examples of identifying information.

Are a person’s first and last names PII?

The first and last name, address, work telephone number, email address, and home telephone number are all examples of the sort of information that is regarded to be Public PII. This category of information also includes broad educational credentials. The notion of personally identifiable information is not reliant on any one specific type of information or piece of technology.

Is PII private or sensitive?

The term “Personally Identifiable Information” (PII) refers to a type of confidential data that is linked to a specific individual, such as an employee, student, or donor. Personal identifying information should only be accessed on a “need to know” basis, and both its handling and storage should be done with caution.

What are the four categories of delicate data?

The sensitivity of data is generally classified into different types depending on sensitivity.

Sensitive data can be classified into four main types:

  • Low data sensitivity or public classification.
  • Moderate data sensitivity or internal classification.
  • High data sensitivity or confidential classification.

Is it against HIPAA to mention a patient’s name?

The use or distribution of a patient’s protected health information (PHI) for the purpose of calling a patient’s name in a waiting room, even without the consent of the patient, is typically authorized by HIPAA. In order for this general rule to be applicable, a number of requirements must first be satisfied. Other patients may be able to hear the identify of the individual whose name is being called whenever a name is shouted out.

Is SSN regarded as PHI?

According to the HIPAA Rules, demographic information is also considered protected health information (PHI), as are a large number of common identifiers, such as patient names, Social Security numbers, Driver’s license numbers, insurance details, and birth dates, when they are linked with health information. Other examples of PHI include health insurance information.

IT IS IMPORTANT:  Who is in charge of maintaining security at work?

What are 5 PII examples?

Numbers used for personal identification include the Social Security Number (SSN), the number on a passport, the number on a driver’s license, the number used for tax purposes, the number used for patient identification, bank account numbers, and credit card numbers. Information about a person’s personal address, such as a street address or email address. Individual and private telephone numbers.

Is the number on a credit card PII?

Name (first and last), date of birth, home address, social security number, bank account number, passport number, and mother’s maiden name are some examples of important fields that include personally identifiable information. Personal identifying information might also include things like your health insurance ID number, health insurance claims, policy numbers, credit card numbers, and many more.

What types of HIPAA violations are there?


  • Staff Members Dispersing Patient Data.
  • The wrong people getting access to medical records.
  • stolen goods
  • inadequate training.
  • private information sent via text.
  • transferring patient data over Skype or Zoom.
  • Talking about information on the phone.
  • using social media to post.

Who does the privacy Rule not apply to?

The Privacy Rule does not safeguard personally identifiable health information that is kept or maintained by an organization that is not a covered entity if the organization in question is not itself a covered entity (HHS, 2004c). It also does not apply to material that has had its identifying characteristics removed in compliance with the requirements of Privacy Rule 12. (see later section on Deidentified Information).

What are the top ten HIPAA infractions?

Here is the list of the top 10 most common HIPAA violations, and some advice on how to avoid them.

  • Unencrypted Data.
  • Hacking.
  • Loss or Theft of Devices.
  • Lack of Employee Training.
  • Gossiping / Sharing PHI.
  • Employee Dishonesty.
  • Improper Disposal of Records.
  • Unauthorized Release of Information.

Can I lose my job if I unintentionally violate HIPAA?

The nature of the infraction will determine whether or not the occurrence justifies taking disciplinary action against the worker who was involved, which may include suspending the employee until the results of an inquiry. In the event of a HIPAA breach, termination is one of the potential outcomes.

What medical information is deemed private?

The term “protected health information” (PHI) refers to information about a patient’s health in any format, including written records, electronic data, or spoken information. Consequently, protected health information encompasses medical bills, health histories, lab test results, and medical records. When it comes down to it, any and all health information that has individual HIPAA identifiers is deemed protected health information.

What medical data is regarded as private?

The demographic information, medical histories, test and laboratory findings, mental health disorders, insurance information, and other data that a healthcare practitioner collects in order to identify an individual and decide suitable…

What is not covered by the Data Protection Act?

Activities Conducted in a Private Capacity or Within a Household The processing of personal data for activities conducted in a private capacity or within a household that are unconnected to a commercial or professional use is happily exempt from the scope of data protection legislation.

Can someone be held responsible for their actions under GDPR?

Yes, even if you were not the one who carried out the illegal act directly yourself. In accordance with Section 198 of Part 7 of the Data Protection Act 2018, you might still be held accountable in some capacity.